2021 COVID-19 Camp Policy

Hope Haven’s new policies and protocols are based on the guidelines given in The State of Virginia’s document titled Safer at Home: Phase Three, Guidelines for All Business Sectors. These guidelines given will be put into practice during Hope Haven’s overnight summer camp program in 2021.** They will be observed by the staff and the participants in the program. Due to the nature and severity of COVID-19, no exceptions will be made for staff and participants who cannot follow and observe the guidelines properly.

As ordered by the state, masks must be worn while indoors or while participating in activities where the proper distancing is not possible. There are a few specific situations at camp where campers and staff will not have to wear masks.

Camp Staff Policy

  • Staff members must test negative for COVID-19 within 7 days before their first day of work.
  • Upon arrival, designated camp personnel will perform a COVID-19 symptom screenings on the staff.
  • Daily symptom checks will be performed on each staff member.
  • Staff will be asked not to meet in large groups while home for the weekend.
  • Each staff member will sign a COVID-19 waiver or if they are under the age of 18 will have a parent or guardian do so.
  • If a staff member takes a week off or more, they must present a new negative COVID-19 test that was taken within 7 days before they report back to work at camp.
  • Camp staff will wear masks inside and while proper social distancing cannot be observed.

Camper Check-in Day

  • Upon arrival, designated camp personnel will perform a COVID-19 symptom screening on the camper.
  • COVID-19 waivers must be signed by parent or legal guardian.
  • Campers should present a negative COVID-19 tests taken within 7 days before the first day of camp.
  • During check-in, parents and campers will stay in the vehicle they arrived in. Once the check-in process is complete, campers may exit the vehicle, gather their things, and head to their designated sleeping area.
  • Parents cannot come back to the cabins. This has been required by the state.
  • Parents, campers, and camp staff will wear masks during the Camp check-in process.

During Camp

  • Campers and staff will always wear masks indoors or outdoors while participating in an activity that cannot be socially distanced.
  • Campers who are staying in the same cabin together do not have wear masks around one another nor around the counselors assigned to them. This is in accordance with the guidelines given in page 33, paragraph 4, of the Safer at Home: Phase Three, Guidelines for All Business Sectors.
  • According to state guidelines, campers and staff within their cohort do not have to social distance while sleeping.
  • Before and after campers enter or exit a space used for camp, it will be sanitized by staff.
  • During meals, campers and staff are socially distanced out according to recommended guidelines.
  • Campers and staff cannot share food while at camp, even food that was brought from home.
  • Hand sanitizer will be available in each space used for camp. Counselors will also carry it with them.
  • Extra masks will be available for those who forgot one or ruined the one they had.

Camper or Staff Showing Symptoms at Camp

A wide variety of symptoms may indicate that a person has COVID-19. Many of these symptoms are typically shown during a normal week of summer camp due to a change in environment, diet, activity, and sleep schedule. Hope Haven has categorized these symptoms to keep staff and campers safe, but also allows for discretion before deciding to send a camper or staff member home.

All of the symptoms listed below come from the State of Virginia’s official document referenced earlier.

  • Fever / temperature 100.4° F or higher. When a child presents a fever, they will be taken out of their group and moved to the camp nurse’s station. There they will wait 30 minutes and have their temperature taken again. If the child still presents a fever, parents will be contacted and the child will go home.
  • New loss of taste or smell. This symptom is very specific to COVID-19. If a child presents with this symptom, they will then be screened for other symptoms and isolated in the nurse station. After an hour, if the child’s senses do not return, parents will be contact and the child sent home.

For the symptoms listed below, the camper or staff member will be sent to the nurse’s station, given a snack and water and time to rest. After 30 minutes they will be screened again. If they are feeling better, they will be sent back to camp. If not, they will be kept in isolation until they feel better or until it is decided that they should be sent home.

  • New cough
  • Shortness of breath or difficulty breathing
  • New onset of severe headache
  • Nasal congestion or runny nose
  • Sore throat
  • Tiredness
  • Chills
  • Muscle or body aches
  • Poor appetite

When a camper or staff member is having stomach or digestion symptoms such as diarrhea, vomiting, or stomach- ache, they will be brought to the nurse’s station and given time to rest. If the symptoms disappear within an hour and the person can eat food and drink water with no problems, they will be allowed back at camp. However, if the symptoms persist and/or they throw up 3 times or more, with or without stopping, they will be sent home.

If a child or staff member is sent home for presenting with clear COVID-19 symptoms, Hope Haven will ask them to get a rapid test done. We understand that these test can be quite expensive, and are willing to sponsor the test if need be. If the test is positive, everyone who was within their cohort will be notified and also sent home.


Positive Test Results for Camper or Staff

  • A camper will not be allowed to attend camp in any capacity. With staff, they must quarantine for the proper amount of time and receive a negative COVID-19 test before returning to work at camp.
  • If a camper or staff member tests positive for COVID-19 with 10 days of being at camp, the group/cohort in which they interacted with will be notified.

Hope Haven will not disclose any medical details to the public, or to campers or staff at camp. We want to respect people’s privacy. If a person does test positive for COVID-19, details about who it was will not be given to anyone except for the assistant camp director, camp director, Hope Haven director, and the camp nurse.

**As state regulations change, we will change our policy accordingly.**

If you have any questions please contact us here. 

Angela Jeffries2021 COVID-19 Camp Policy